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Strety's AI Agenda Item Suggestions | Complete Guide

Derek Weaver avatar
Written by Derek Weaver
Updated over a week ago

Strety's AI Agenda Item Suggestions is an AI-powered feature that helps you generate creative and relevant agenda item suggestions for your team based on your team context, team performance, and team goals. This intelligent tool provides personalized suggestions to give you that extra creative boost when planning your team's meetings.

Here's a video overview as to how it works

What is the Agenda Item Suggester?

AI Agenda Item Suggestions uses artificial intelligence to analyze your team context and generate tailored agenda item suggestions that align with your meeting's objective(s). Instead of starting from scratch, you can leverage AI to spark creative ideas that are relevant to your meeting's needs


How AI Agenda Item Suggestions Works

AI Agenda Item Suggestions analyzes various data points you have access to within Strety to generate contextually relevant suggestions based on your team context, goal performance, and relevant to dos.

What Context Is Used?

AI Agenda Item Suggestions can use the following context to generate personalized suggestions:

  • Recent Issues (last 60 days): Your team's recent issues - active & archived, including resolution notes

  • Active Rocks: Any ongoing rocks your team is currently tracaking

  • Open To Dos: All open to dos currently shared with the team space

You can control which of these context types the AI uses when generating suggestions, allowing you to customize the relevance and focus of the recommendations.


Enabling AI Agenda Item Suggestions for Your Organization

Note: Only Account Owners have access to AI Settings to enable (or disable) Strety AI

  1. Navigate to Adminland

  2. Select AI Settings

  3. Toggle AI Enabled to On

  4. Click Save Changes

Once enabled, all users in your organization will have access to AI Scorecard Suggestions when creating new agendas.

Using AI Agenda Item Suggestions

  1. Add (from an existing agenda):

  2. Select AI Suggestions

  3. Review Context: The AI will use your available business context to generate relevant suggestions

    1. We highly recommend inputting specific instructions for your prompt. The more specific detail the better

  4. Select: Choose from the generated suggestions to generate new suggested agenda topics

  5. Refine: Edit and customize the suggested agenda items to fit your meeting's needs.

Tips for Better Suggestions

  • Provide Clear Context: The more context available in your Strety workspace, the better the suggestions

  • Define the Intention of the Meeting: Having well-defined objectives helps generate more targeted agenda item ideas

  • Iterate: Don't hesitate to generate multiple suggestions to find the best fit. Add and remove context to see what fits. Less context could help the AI focus a bit more!

  • Customize: Use suggestions as starting points and adapt them to your unique situation

Security & Privacy

What AI service are you using?

We use OpenRouter (https://openrouter.ai/) to connect to GPT-4o-mini provided by OpenAI to generate rock suggestions. This service processes your prompts to deliver intelligent suggestions tailored to your context.

Can I use my own AI service?

No, you cannot use your own AI service at this time. AI Suggester is designed to work exclusively with our integrated AI solution to ensure consistent performance and security standards.

What data does the AI have access to?

The AI/LLM does not have any direct access to Strety data and cannot retrieve data on its own. Instead, the AI is provided specific data to generate suggestions via prompts. Our application generates prompts containing only the data points that:

  • You have access to within Strety

  • You have opted to use in suggestion generation

  • Are relevant to rock creation

Specific data is sent to the LLM model, which is then used to generate suggestions. The AI never receives raw database access or uncontrolled data access to your Strety workspace.

Can I turn this feature off to prevent users in my organization from using it?

Yes, you can completely disable all AI-powered features for your organization:

  1. Go to Adminland > AI Settings

  2. Toggle AI Enabled to Off

  3. Click Save Changes

Is my data secure?

Yes, your data security is our top priority:

  • Prompt-Only Access: AI only receives carefully curated prompts, not direct database access

  • Encryption: All data transmission is encrypted during the suggestion generation process

  • Access Control: Only data you have permission to view is included in suggestion prompts

  • Compliance: Our AI integration follows industry-standard security practices

Data Retention

OpenAI Data Retention OpenAI may securely retain API inputs and outputs for up to 30 days to provide services and identify abuse. After 30 days, API inputs and outputs are removed from OpenAI's systems, unless legally required to retain them. For more details, see OpenAI's Enterprise Privacy documentation.

Strety Internal Data Retention Strety stores the input prompts and AI-generated outputs for auditing purposes. This data is deleted upon request or when the user who requested the suggestions is deleted from the system.

Troubleshooting

AI Suggester is not appearing

  • Check AI Settings: Ensure AI features are enabled in Adminland > AI Settings

  • Refresh Page: Try refreshing your browser or logging out and back in

Error messages when generating suggestions

  • Network Issues: Check your internet connection and try again

  • Service Availability: The AI service may be temporarily unavailable

  • Contact Support: If problems persist, reach out to our support team

Frequently Asked Questions

Q: Will AI suggestions improve over time? A: Yes, as you provide more context in your Strety workspace, the suggestions will become more tailored to your specific needs.

Q: Can I provide feedback on suggestions? A: While direct feedback to the AI isn't available, you can contact support to help us improve the feature.

Need Help?

If you need assistance with AI Suggestions or have questions not covered in this guide, please contact our support team. We're here to help you get the most out of this AI-powered feature.

This feature requires AI-powered features to be enabled by your organization administrator. Data processing complies with Strety's privacy policy and security standards.

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